Town Hall

IDEC Town Hall Description & Guide

 

Goal of Town Hall

  • To provide members with an avenue to identify and discuss issues with the Board and other members.

    • Issues are related to interior design education, practice, scholarship, and service or the organization

  • To provide members with Board input and feedback on issues of concern.

  • To provide the Board with member input and feedback on issues of concern.

 

Town Hall Events

  • Face-to-face (synchronous) at annual conference

  • Digital (asynchronous) by blog and newsletter

 

Face-to-Face Event

There will be one face-to-face meeting at the annual conference. Issues will be identified in advance and during the event; they will all be placed on a list. There will be a time limit for discussion of each issue based on the time available and the number of issues to be discussed. In this way, one issue does not consume the entire event unless it is the only issue brought forward.

Process to Identify Issues

  • Request members to identify and submit the issue to IDEC office in advance of the annual conference using the Town Hall Issue Card.

  • A Town Hall Issue Card will be placed in all conference bags; members can identify an issue in advance of the event and submit the card to the designated place during the conference.

  • Members in attendance of the Town Hall event will be able to obtain and complete a Town Hall Issue Card and submit it to the designated place at the beginning of the event. (Cards will be available when people arrive for the Town Hall event.)

  • Members can identify issues from the floor at the beginning of the event and added to the list. Only the issue will be identified at this time; discussion will occur after all issues are identified.

 

Town Hall Event Agenda

  • Introduction of the BOD by the President.

  • Review the procedure that will be followed:

    • A list is being developed; you can identify an issue by voice in a moment.

    • There is a limited amount of time to discuss each issue.

    • No vote can be taken at the Town Hall (except straw votes), i.e., no motions made or business conducted here.

    • Issues that cannot be answered here will be referred to the Board for discussion and determination of resolution.

  • All issues previously submitted on cards (to the IDEC office or to IDEC staff or Board members) will be shown on a screen.

  • The President will call for other issues to be added to the list. After a suitable time, the list will be closed. IDEC secretary/treasurer will continue to develop the list as issues are identified and give it to the President.

  • The amount of time for discussion of each issue will be announced. Any issues that are not discussed at this event will be handled via the digital Town Hall events.

5.     The President will call on the submitter to explain the issue and pros/cons, rationale; discussion among members will continue for the amount of time specified for each issue.

6.     Issues that are not resolved will go to the Board for discussion and resolution.

7.     The submitter will be apprised of any resolution by a personal message from the Board; the membership will be apprised of any resolution the Board makes via digital means, e.g., email, E-Record, blog.

 

Digital Town Hall Events

 

Town Hall Blog will be available on the IDEC Website

  • Available to all, not just members.

  • Board members might begin or add to the discussion so dialogue occurs.

  • Use the blog manager (volunteer member) to reject inflammatory messages.

  • Give the blog 60 days and the results go to the BOD.

  • Board members review issues and identify those that must be addressed; time is set aside at each Board meeting to determine validity and resolution, i.e., a task force is established, or other method of reply considered. The submitter is responded to individually by the Board; membership receives a digital response.

 

Town Hall Newsletter Column

  • Each issue of the E-Record has an area for Town Hall issues to be identified and discussed.

  • An E-Record ‘reporter’ is in charge of this column and asks members to submit issues for discussion.

  • The reporter facilitates members’ submittals, which include a brief statement to appear in the E-Record.  This could be the beginning of a blog subject so others could comment. The issues are brought forward at Board meetings where validity is determined, a task force is established, or other method of reply considered. The submitter is responded to individually by the Board; membership receives a digital response.